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Subsystem assembly collection of data involves gathering and the collection of data using out distinction facilities and equipment and recording on the memory storage media section and check the correctness data.
Subsystem data transfer is a physical or electronic transfer record data storage space or processing.
Subsystem memory and data storage security recall and retention, have entered the system and will be processed section. This process should address section so that given the choice of the data to further processing.
Data processing security subsytem funktion processing complains received the destination processing. Data processing includes updating of data, aggregation and calculation, that section should be done to achieve the desired result. The result of data processing are foreground.
Subsytem presentation and distribution of security presenting information in a form suitable and their distribution in the leading positions in treated terminals.
Requirements for effective information management system
Information systems need a number of requirement that reflect their quality.
These include:
· Information must correspond substantially to the various degrees management
· Frequency and speed of information acquistion must allow effective use in deciding
· Channels of information transmission must customize it organizational structure requirements take the shortest path between sender and recipient
· For the transmission of information must be communicative and personalized options their understanding of the stakeholders
· Information system must meet integration function, connects all services and security to load feedback
· Information system must be able to sufficiently them to adapt to changing conditions in the internal and external environment of the organization
To information system could fulfill its mission and objectives of the scoping shall should ensure of website:
- personnel – skilled workers
- technical – calculation and other equipment
- program – software
- organizational – to measure the practical use of information system
Proposal information system
When designing an effective information management system, it is necessary to have an information for each material component „system“. In this case the system of the organization. Each system has three basic components. Inputs, conversion process and outputs, as shown the following picture number 1:
In the process of designing information system need also realize that some systems are deterministic, meaning that its components operate under predictable out or define the relationship, as one watch. Problems in such a deterministic system can be relatively easily diagnosed. However, the majority of most systems in which it operates human factor, it is harder to describe and the problem is harder to define. These complex systems are called stochastic and are subject to relatively large fluctuations in while the quantity and quality of their performance. All organizations on human factor are stochastic in nature.
Ideally, the model system should be samoregulary, with built – in methodology performance monitoring and feedback of notifying the results of that could be made, should be changed – not as the thermostat that automatically turns on the furnace when the temperature falls below degree day. That the organization has a stochastic nature, design samoregulation management system is a very difficult task.
To be in her address to get further, in each component of the system, install sensors:the entry into the conversion process, as well as output. These sensors of data – indicators which record the course of events and allows the results with the same standard output.
The input data is necessary to collect continuous in order monitor the demand, as well as resources used in providing services. Operating procedures should be continually monitored section because of receiving an information on exemptions during your mistakes and defects in the functioning of the system.
Output information on the quantity and quality of services is essential to bring the section relevant processes. Moreover, there is an urgent need to monitor the external environment organization – information such as demographic characteristics of the population, which organization provides its services, offered by other organizations – competition, whether recent changes in the ribs community values. These data indicators provide managers the key for that section may be helpful to study the situation and the implementation of remedies.
To make the true information management system is likely failure to the destination. It is possible, however, try to designed system with the following properties:
· Information management system must produce an information, no data. Data should reasonably processing and analyse in accordance with predetermined plans, and only then can become useful information for managers.
· Data collected must be relevant to the force, which should be used. Data must be sensitive and must provide managers differential and comparison meaningful.
· Information should be impartial. They should not be assembled and analyzed only to confirm the prophecies of ambitious managers.
· System should be understandable and overview. Workers responsible for deciding should regard all important elements or components of the system.
· Data must be made in time and would be available to the required decisions and actions.
· Data should be based on activities they should have an form of a synthesis that to relieve decision making process and not just passive to present the facts about the procedures.
· It is important that they are uniform and consistent and should provide indicators, which point of view may comparable internally – with performance and externally – with experience and results of other institutions.
· Components the data should be designed and assembled in respect of in advance objectives.
· Expected benefits to be obtained thanks to the information available, should exceed the cost of gathering and processing of such information.